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The crew sweeps your vendor mail — reads each thread, pulls the facts, and drafts the one action it calls for. Nothing sends itself.
9 read today3 staged in Approvals
Swept by the crew
Remittance advice UNFI-RA-22811 — payment on invoice ER-10442
ap-remittance@unfi.comThu 9:02a
read by ✉Field
Invoice: ER-10442Paid: $15,463.20Promo allowance: $652.80Shortage claim: $204.00 · 6 cases
See the original email — what the crew read vs. what it pulled out
Original email
Payment of $15,463.20 has been issued against invoice ER-10442 (PO UNFI-4471209, $16,320.00). Deductions applied: MCB-88213 off-invoice promotion allowance 4% Aug 1–31, $652.80; SHT-4471209 shortage claim, receiving reports 6 cases short on 480 ordered, $204.00. Direct inquiries to the vendor portal.
Parsed into
Invoice:ER-10442
Paid:$15,463.20
Promo allowance:$652.80
Shortage claim:$204.00 · 6 cases
→recorded the short payment on the invoice and flagged the shortage claim against the carrier's proof of delivery (480 received)
→recorded the short payment on the invoice and flagged the shortage claim against the carrier's proof of delivery (480 received)·by ✉FieldOn the ledger →
PO KHE-77120 — Original BBQ Sauce, Stockton DC
purchasing@kehe.comAug 20
read by ✉Field
PO: KHE-77120Quantity: 240 cases BBQ-ORIG-15Total: $8,760.00Window: Sep 1–5 · net 45
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Original email
Please confirm PO KHE-77120: 240 cases Original BBQ Sauce 15oz (12/case) at $36.50/case, total $8,760.00. Deliver to KeHE Stockton DC between Sep 1 and Sep 5. Terms net 45. Reference the PO number on all paperwork.
Parsed into
PO:KHE-77120
Quantity:240 cases BBQ-ORIG-15
Total:$8,760.00
Window:Sep 1–5 · net 45
→recorded the order on the Trade ledger
Shipment confirmed — BOL-9910442 to Moreno Valley
notify@estes-express.comAug 12
read by ⛓Supply
BOL: BOL-9910442Cases: 480PO: UNFI-4471209ETA: Aug 14
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Original email
Pickup complete for BOL-9910442: 480 cases, 20 pallets, consignee UNFI Moreno Valley DC, reference PO UNFI-4471209. Estimated delivery Aug 14. Proof of delivery will post to this reference on receipt.
Parsed into
BOL:BOL-9910442
Cases:480
PO:UNFI-4471209
ETA:Aug 14
→recorded the shipment against the order on the Trade ledger
PO UNFI-4471209 — Original Ketchup, Moreno Valley DC
purchasing@unfi.comJul 28
read by ✉Field
PO: UNFI-4471209Quantity: 480 cases KET-ORIG-15Total: $16,320.00Window: Aug 11–15 · net 30
See the original email — what the crew read vs. what it pulled out
Original email
Please confirm PO UNFI-4471209: 480 cases Original Ketchup 15oz (12/case) at $34.00/case, total $16,320.00. Deliver to UNFI Moreno Valley DC between Aug 11 and Aug 15. Terms net 30. Promotional allowance MCB-88213 applies to August shipments.
Parsed into
PO:UNFI-4471209
Quantity:480 cases KET-ORIG-15
Total:$16,320.00
Window:Aug 11–15 · net 30
→recorded the order on the Trade ledger
Re: caps — 2-week industry slip
production@crestlinepack.com8:12a
read by ✉Field
Vendor: Crestline PackagingLead time: 21 daysEffective: July 1
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Original email
Following up on the packaging cap shortage we mentioned last week — we're extending our lead time to 21 days industry-wide, effective July 1. This affects your open Crestline Packaging POs going forward. Let us know if you need to adjust order timing on your end.
Parsed into
Vendor:Crestline Packaging
Lead time:21 days
Effective:July 1
→drafted a lead-time correction to Vendors
PO-1205 — line schedule
orders@millbrooksauceworks.com7:45a
read by ₪Sourcing
PO: PO-1205Backordered: 8,800 casesRun date: isn't confirmed
See the original email — what the crew read vs. what it pulled out
Original email
Re: PO-1205 (Original BBQ Sauce) — still working through the backlog, currently sitting at 8,800 cases behind on this PO. The line schedule for the run isn't confirmed yet on our end; checking with production and will follow up by end of day with a firm date.
Parsed into
PO:PO-1205
Backordered:8,800 cases
Run date:isn't confirmed
→drafted a chase asking for a firm slot
Weekly inventory snapshot — Mon 3:30p
no-reply@lakelinelogistics.comMon 3:31p
read by ⛓Supply
Original BBQ: -2,680 on hand (0.0 wks cover)Under floor: 3 SKUs
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Original email
WEEKLY INVENTORY SNAPSHOT — Ember Row Foods As of Mon 3:30p Original BBQ Sauce 15oz: -2,680 on hand (0.0 wks cover) — STOCKED OUT Hot Honey Ketchup 15oz: 1,140 on hand (1.9 wks cover) Roasted Garlic Mayo 11oz: 890 on hand (2.9 wks cover) 3 SKUs currently below the 4-week cover floor. Full position report attached.
Parsed into
Original BBQ:-2,680 on hand (0.0 wks cover)
Under floor:3 SKUs
→staged 3 reorder drafts
13-week forecast refresh — your items
supplier-portal@walmart.comYesterday
read by ⛓Supply
Original BBQ: +11.7% vs planHot Honey: +18.4% vs plan
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Original email
13-WEEK FORECAST REFRESH — your items Original BBQ Sauce 15oz: tracking +11.7% vs your submitted plan Hot Honey Ketchup 15oz: tracking +18.4% vs your submitted plan Updated forecast is available now in the supplier portal.
Parsed into
Original BBQ:+11.7% vs plan
Hot Honey:+18.4% vs plan
→logged the delta to Demand + recomputed cover
→logged the delta to Demand + recomputed cover·by ⛓Supply
Mayo run — MOQ reminder
sales@bayandbarrel.comYesterday
read by ₪Sourcing
Vendor: Bay & Barrel FoodsMOQ: per bottle size, not formula
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Original email
Quick reminder before we schedule the next mayo run — our MOQ is set per bottle size, not per formula. So Roasted Garlic Mayo 11oz needs its own minimum regardless of what else you're running alongside it. Let us know quantities whenever you're ready to lock the slot.
Parsed into
Vendor:Bay & Barrel Foods
MOQ:per bottle size, not formula
→noted the MOQ rule on the Garlic Mayo reorder
→noted the MOQ rule on the Garlic Mayo reorder·by ₪Sourcing
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